Foksi: one management platform for gym and physiotherapy.

Shifts, patients, payments, receipts and staff in one web app built around the front desk’s real workflow.

Front desk, administration and the accountant work in the same tool: shifts, patients, subscriptions and numbered PDF receipts, emailed with one click.

Client: Foksi · Ismaele Spadaro
Industry: Fitness and physiotherapy
Year: 2025–2026
Services: Custom software and web apps

Foksi management dashboard with patient counters, subscriptions and notifications panel — Dashboard with patient stats and notifications — sample data.

Context

Foksi runs a gym with physiotherapy services. Daily work involves recurring shifts, patient records, subscriptions, receipts and staff absences.

The project started from the real workflows of the front desk and administration, with the goal of making the system practical for people without technical skills. Most of the development happened in summer 2025, with improvements through summer 2026.

Problem

Patients, bookings, payments and internal tasks lived in Excel sheets and separate tools. Information was hard to control, every manual step increased the risk of errors and receipts had to be prepared one by one.

Solution

I built a web app that follows how the business works: from weekly shifts to payment, receipt and staff management.

Weekly shifts by day and time slot, with waiting list, priority list and callbacks: six days by seven slots, nine places per shift before the waiting list kicks in.
Patient records with notes, certificate and membership expiries, booking history, payments and receipts.
Monthly, two-month and yearly subscriptions plus per-service payments, with a month-by-month coverage grid.
Sequentially numbered PDF receipts with preview, download and email delivery to the patient.
Read-only area for the accountant, with filters and bulk export of receipts as a ZIP archive.
Staff management: leave, overtime and sick time, with a personal portal where staff submit requests and an approval flow.
Operational dashboard with expiries and notifications, internal chat between administration and front desk, and analytics with revenue trends and period comparison.

The platform

Weekly gym shift grid Monday to Saturday by time slot, with tabs for callbacks, priority and waiting list — Weekly shifts by day and time slot — sample data.

Payment grid with one row per patient and one column per month, green cells for covered months — Monthly payment coverage per patient — sample data.

Staff list with remaining leave, overtime balance, sick hours and pending requests — Leave, overtime and sick-time management — sample data.

Result

Foksi moved from fragmented management to one system with three access levels: administration, front desk and accountant. The team manages shifts, patients, payments and staff with fewer manual steps and more control.

The result remains qualitative: no verified metrics on time saved are available.

“A professional I highly recommend! I commissioned him to develop a software application, and he fulfilled every request perfectly, going well beyond my expectations. The support was impeccable: always available, extremely quick to respond, and attentive to every need. The development time was also truly exceptional, much faster than I expected. I contacted and evaluated so many professionals, but objectively, there is no comparison. Quality, availability, professionalism, and speed at the highest level. Congratulations, and thank you for the excellent work!”
Ismaele Spadaro · Owner · Foksi

Technical details

Next.js with the App Router, PostgreSQL through Prisma, PDFs generated with React PDF, email over SMTP, signed-session authentication and Zod data validation. Analysis, data model, frontend, backend and deployment handled end to end.

Next.js
React
TypeScript
Prisma
PostgreSQL
React PDF
Tailwind CSS
Coolify

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